Privacy Notice

The following information explains the Internet privacy policy and practices the Organizational Systems Research Association (OSRA) has adopted for its official Web site. However, in legal terms, it shall not be construed as a contractual promise, and OSRA reserves the right to amend it at any time without notice. Privacy and public records obligations of OSRA are governed by applicable state and federal laws.

The Information We Collect

The Web Privacy Statement speaks generally to the information collected by or submitted to the OSRA web site. When you access OSRA web pages, certain client information and essential and nonessential technical information (collectively referred to as access information) listed below is automatically collected. No other information is collected through our web site except when you deliberately send it to us (for example, by clicking a link to send us an e-mail). Examples of the information you might choose to send us are listed below as "optional information."

Access Information (automatically collected)

Client information: the Internet domain and Internet address of the computer you are using.

Essential technical information: identification of the page or service you are requesting, type of browser and operating system you are using; and the date and time of access.

Nonessential technical information: the Internet address of the Web site from which you linked directly to our Web site, and the "cookie information" used to direct and tailor information based on your entry path to the site.

Optional information (deliberately sent)

When you send us an e-mail, we collect your name, e-mail address, and the content of your e-mail.

When you complete online forms, we collect all the data you choose to fill in or confirm. This may include credit or debit card information if you are ordering a product or making a payment, as well as information about other people if you are providing it for delivery purposes, etc.

The Way We Use Information

As a general rule, OSRA does not track individual visitor profiles. We do, however, analyze aggregate traffic/access information for resource management and site planning purposes. OSRA reserves the right to use log detail to investigate resource management or security concerns.

Access Information:

Client information is used to route the requested web page to your computer for viewing. In theory, the requested web page and the routing information could be discerned by other entities involved in transmitting the requested page to you. We do not control the privacy practices of those entities.

We may keep client information from our systems indefinitely after the web page is transmitted, but we do not cross-reference it to the individuals who browse our web site. However, on rare occasions when a "hacker" attempts to breach computer security, logs of access information are retained to permit a security investigation. In such cases the logs may be further analyzed or forwarded together with any other relevant information in our possession to law enforcement agencies.

Essential and nonessential technical information lets us respond to your request in an appropriate format [or in a personalized manner] and helps us plan web site improvements. To expedite this process, our web site may use "cookies."

We also use non-identifying and aggregate information to better design our web site. For example, we may determine that X number of individuals visited a certain area on our Web site, or that Y number users have a certain screen resolution on their computers. But we do not disclose information that could identify those specific individuals.

Optional Information:

Optional information enables us to provide services or information tailored more specifically to your needs, to forward your message or inquiry to another entity that is better able to do so, and to plan web site improvements.

We use the information you provide about yourself or about someone else when placing a request for service only to complete that order or request. We do not share this information with outside parties, except to the extent necessary to complete that order or request.

We generally use return e-mail addresses only to answer the e-mail we receive. Such addresses are generally not used for any other purpose and by OSRA policy are not shared with outside parties.

Finally, we never use or share the personally identifiable information provided to us online in ways unrelated to the purpose described without a clear notice on the particular site and without also providing you an opportunity to opt-out or otherwise prohibit such unrelated uses.

Providing Information is Your Choice

There is no legal requirement for you to provide any information at our web site. However, our web site will not work without routing information and the essential technical information. Failure of your browser to provide nonessential technical information will not prevent your use of our web site but may prevent certain features from working. For any optional information that is requested at the web site, failure to provide the requested information will mean that the particular feature or service associated with that part of the Web page may not be available to you.

Our Commitment To Data Security

OSRA is dedicated to preventing unauthorized data access, maintaining data accuracy, and ensuring the appropriate use of information. We strive to put in place appropriate physical, electronic, and managerial safeguards to secure the information we collect online.

How To Contact Us

Should you have other questions or concerns about these privacy policies and practices, please call us at (606) 783-2718 or send us an e-mail at d.everett@morehead-st.edu. If you wish to review or change information gathered about you via our web site but you do not know how, we will assist you.

This statement is based in part on the privacy policy of James Madison University.